People and workflows
Roles in a nutshell
CommsLabs collaborative and participatory design involves a diverse set of interlinked and interdependent roles embodied by Astraea grantee partners, activists, advisors, healers, technologists, and movement allies.
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Roles in context
Ecosystem of roles distributes tasks in the planning and design of CommsLabs, as well as in the governance of infrastructure, nurturing community engagement and learning building.
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Engagement of Interested groups
For the event a variety of resources to support engagement of different groups involved in CommsLabs were prepared. These include onboarding guides, communication templates, nomination forms, invitations, and engagement plans for advisory board members, activists, and trainers. There are also templates for agreements, participant organization profiles, and resource guides to help with program design, coordination, and facilitation.
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Roadmap & Workplan
Resources which help guide the planning and implementation of CommsLabs include a visual timeline of milestones that can be embedded and updated, a high-level planning document for organizing milestones, and a collaborative workplan for tracking activities throughout the process. Additionally, there’s a coordination and resources plan that outlines team roles, commitments, and key activities for the successful execution of CommsLabs.
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Budget & Logistics
With focus on the relationship between time, budget, and commitment in event planning the need for flexibility and periodic adjustments is emphasized. It suggests planning timelines by working backward from the event's start date. Key resources include templates for budget tracking, venue selection, local partner proposals, and memorandums of understanding.
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Correspondence
Sample emails and communications for planning and coordinating CommsLabs events, including templates for logistics, coordination, and safety information, streamline the process.
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Safety & Security
Safety and security was addressed through tools for identifying and addressing potential concerns, including a scenario planning template for in-person gatherings. A travel safety template captures important local information, emergency contacts, and action plans. Samples include travel tips and safety guidelines.
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